ACal: What’s on the ribbon?

Academic Calendar

What’s on the ribbon?

This page describes the controls on the ribbon that ACal adds to Outlook 2010 and 2013. Earlier version have a toolbar but the items are the same through the presentation is a little different.

The main ACal ribbon is only visible when you are in Calendar view. It will appear as soon as you switch to calendar view and become  the default tab as long as you stay in Calendar View. When you are looking at your Inbox or some other view there is an ACal tab with a button to switch to Calendar View.
This is the main Academic Calendar ribbon.
Ribbon4

Below is an explanation of what each button does. In the notes Academic Calendar is referred to as ACal for short.

RibbonAbout
Clicking the About ACal button brings up a screen showing basic information about the software environment, including the current versions of ACal, Outlook and windows, and the license status.
RibbonRegister
The Register User button only shows when ACal is being used in Evaluation Mode.Once a license has been paid for the user can click the button which causes ACal to contact its on-line license database to check the user’s email address against valid licenses.If there is a valid license the user is registered and the button disappears.

Read about how licencing works

RibbonSetup
Clicking the Setup Data button opens the Setup Data form where you can set up academic years and enter the term dates, session times and events for your establishment. Only one person needs to do this as there are tools to send and receive the data to other users of ACal.

Read about setting up data

RibbonNewApt
Click the New Appointment button, wherever you see it in Outlook, brings up the normal Outlook New Appointment window but with an extra panel on the side which enables you to create a new appointment using periodnamesrather than times. This is a great time-saver.

Video: Create a new appointment

RibbonCalendar
This returns you to the default Calendar view.It can be useful if you have been using the By Category View or the Templates List and you want to get back to the ordinary calendar.
RibbonByCategory
The By Category View provides a useful way to look at and work with groups of appointments, such as all the lessons for a particular class.

Read about using categories

RibbonTemplate
The Template list shows the available templates and the button for creating new ones.

Read about using templates

RibbonPrint
All the print buttons lead to the Print Preview screen.They differ only in the range of appointments they prepare for preview.Options about different types of layout are available on the Preview screen.

Video: Printing

RibbonOptions
This button shows the Options Form where you can?

  • Change some of basic terminology to suit your own preferences.
  • Enable the Manage Multiple Calendars feature (only suitable for network admin staff)
  • Delete ACal“>ACal‘s user registration and licence details in order to then refresh them.

Read about options

RibbonOpen
ACal‘s working data is kept in a special folderout of the way but you can open it if you need to see what is going on.

Read about the ACal data folder

RibbonSendData
ACal enables a person who has entered the establishment’s term dates, session times and events to other ACal users.All the receiving user has to do is click OK to confirm (or Cancel) and the relevant appointments will be made automatically in the calendar.

Read about sending data to a colleague

RibbonSendFeedback
Click this and an email is prepared ready for you to send us your comments, praise or complaints.It will include some basic technical details about the software environment you are using.
RibbonFeatureRequest
Click here to be taken to a special web page where you can suggest new features and improvements you would like to see.You can see what other users have suggested and vote for them.This will be taken into account when deciding development priorities for ACal.
Help
Clicking the help button brings you to this web page.

Managing Multiple Calendars

The ribbon section for Managing Multiple Calendars is hidden by default as it is not relevant to single users of ACal.

To make it visible click the Options button and, on the form that appears, click the Show Manage Multiple Calendars tick-box.

RibbonMMC
Create Appointments starts a wizard which guides you through the process of importing data, including timetable data, and using it to create appointments in Exchange or sending it to other ACal users.Delete Appointments starts a simpler wizard that allows you to select and delete appointments the have been created by ACal in Exchange.

Read about Managing Many Calendars