One person does the work – many get the benefit
Once the data for term dates, session times and events has been entered it can be used for more than just the user’s own calendar. There are three levels at which you can do this.
Working on calendars to which you have access
You may have only the one calendar in Outlook but you may have more. These could include:
- other calendars you have created for your own use
- calendars belonging to colleagues who have given you access to their calendars (The most obvious example is a PA working for the Head or Principal who has access to his or her calendar.)
- public calendars available on Exchange (Examples might include calendars that have been set up for particular resources or rooms.)
In all these cases if you have the right level of permission to create appointments in these calendars you can use ACal to do it for you.
Send data to a colleague
On the ACal ribbon there is a button labeled “Send data to a colleague”. Clicking this button prepares an email with the data loaded as an attachment. If you send it to a colleague who has ACal installed then when it arrives their copy of ACal will do the hard work and create the appointments using the data.
Manage Many Calendars
This is a features intended for system managers. Not only can it create term dates and events in the calendars of all users but it can also import timetable data for the whole staff and create the appropriate timetable appointments in each individual’s staff calendar.
It can do this using email using the same technique as the Send data to a colleague feature or it can make appointments directly into Exchange, including Exchange on Line and Office 365. That means the other staff do not have to have Outlook and you can support Outlook Web App and other mobile devices that sync to Exchange.