ACal 4.1: MMC Review Timetable Data

Academic Calendar 4.1

Managing Many Calendars: Reviewing Timetable Data

This page describes the Timetable data page that is part of the Managing Many Calendars: Create Appointments wizard.

The first three columns show the data as imported. The fourth is headed Status. This refers to the status of each row in relation to creating Outlook appointments. At the moment all the timetable sessions that have Subject entries have the status Create. This means they are ready to be used to Create appointments in Outlook. Once appointments have been created based on a row in this grid its Status becomes Created. It is important to note that this is not a guarantee that all appointments for this row have been created because different time spans might have been applied or appointments might have been deleted.

Above the grid are three option selectors. By default Show all entries is selected. If you select Show completed entries only those entries with a status of Created will be shown, while if you select Show pending entries only the Create records are shown. This can be very useful when you create appointments for some staff but not others. You will be easily able to see which staff you have created appointments for and which are still waiting. The scope of pending and completed becomes wider when timetables are being updated.

If you have created at least some Outlook appointments from the timetable data there will be an extra button at the bottom of the form labelled ‘Import updated timetable’.  This is to cater for the times when the timetable is changed in mid-year and you need to make changes including deletions and additions in Outlook. For more details:

Read about updating the timetable

When you click Next you are taken to a page where you can select the staff for whom you want appointments created.

Read about selecting staff with timetable details

When you click Back you are taken to the page for matching the sessions in the imported timetable to those already defined in ACal.

Read about matching timetable sessions